THE OFFICERS   PRESIDENT The chief administrative officer for the Club is the President. His/her role is defined in the Constitution and the By-Laws, as are the roles of the other officers.   VICE PRESIDENT The Vice President in our Club is responsible for the monthly programs. His/her program committee consists of the four junior board members. Each is assigned one month per quarter to secure programs. The chairperson of the program committee, the Vice President, is responsible to insure the provision of an emergency program in case of a sudden cancellation. There are several programs during the year for which the program committee is not responsible, such as the Academic Excellence Luncheon, Golf Day, etc. As he/she sees fit, the Vice President is responsible to see that birthdays are recognized in their respective month. He/she sees that (on committee meeting days) reports are given out. He/she is responsible for updating the By-Laws.   SECRETARY The secretary is responsible for communications and record keeping functions. He/she keeps minutes of all board meetings, keeps member attendance records and performs the Club dues billing process.   TREASURER All matters financial are conducted by the treasurer. He/she receives and pays bills, issues checks as directed by the Board of Directors and maintains the financial records for the Club. The treasurer also serves as the board representative for the Finance, Pancake & Sausage Day and Peanut Day Committees.   ADVISOR TO THE PRESIDENT Kiwanis International recommends that a president designate with the approval of the board, appoint a "president's special advisor," who will monitor the attendance of Club members, contact each member whose attendance is not up to standard, and report to the president on the apparent reasons for poor attendance. He/she will also be available to the president to advise him/her on other matters and provide special support as needed. He/she will collect the historical material related to the activities of the Club year and prepare a scrap book for the president, which will be presented upon his/her retirement from office. Obviously, this advisor should be a person with a broad range of Kiwanis experience within the Club and in the larger Kiwanis organization.   THE BOARD OF DIRECTORS The Kiwanis Club of Jacksonville annually elects officers and four members to serve on the Board of Directors. The Board is composed of these leaders plus four other board members carried over from the previous year, plus the immediate Past President. This group of thirteen (13) people meets at noon on the first Tuesday of the month to conduct Club business.   They operate within the limits of the annual budgets for the Club and the Foundation. The Jacksonville Kiwanis Foundation receives all monies from community fund raisers. All donations to worthy causes come from the Foundation. We actually hold two board meetings on the first Tuesday: the Kiwanis Club board meeting and the Kiwanis Foundation board meeting. The officers and directors are the same. Separate minutes are kept.   The four senior board members and the Treasurer work with the President and are responsible for the five major subdivisions of Kiwanis work: Club Meetings & Membership, Club Functions, Finances, Civic Services, and Youth Services. There is a total of twenty-three (23) standing committees that are responsible for the wide range of activities and Club services. Once a month the chairperson of each committee is responsible for submitting a committee report form to the Club secretary. The Vice President and the senior board members have the responsibility to see that these reports are in the secretary's hands as soon as possible after the monthly meeting and before the first of the month.   COMMITTEES CLUB MEETINGS & MEMBERSHIP GOOD NEWS This committee encourages the donation by members who have something particularly interesting in the recent past. It solicits Good News from the members for a price, to share at the noon meetings. Funds raised supplement the administrative account.   CLUB EDUCATION AND ATTENDANCE Kiwanis education refers to the education of all Kiwanians, regardless of how long and faithfully they have served in the Club. This committee is responsible for regular programs of education. It will provide all new members with an orientation including Kiwanis history, organization, objectives, and programs. They will utilize Club meetings, and the K-Bul to provide a "Kiwanis Education Spot" so that all members will know who's who and what Kiwanis happenings are of importance. On a periodic basis, and with the help of the Club secretary, the committee will communicate to the Club the attendance standings relative to planned objectives. If necessary to meet the planned objectives, the President will ask the committee to make a special appeal to the members who are not in attendance on a regular basis.   HOUSE AND RECEPTION The responsibility of this committee is to see that all necessary arrangements are made for Club meetings. Members of the committee are responsible for all physical arrangements such as tables, chairs, piano and the loud speaker system. They are also responsible for materials needed such as song books, banners, flags, member badges, attendance slips, etc. Included in the duties of this committee are the selection of Club members to serve as official greeters of guests, visiting Kiwanians, and other visiting dignitaries. Usually, assignments will cover a month of meetings at a time. Just as the committee sets up for a meeting, they must also pick up afterwards. They are the chief custodians of the Club's physical properties. The cheery way in which they perform their duties and greet fellow Club members, guests and prospective members, helps project a positive image for the Club.   K - BUL The chairman of this committee is the editor of our Club information bulletin. Normally the bulletin appears at least bi-weekly, although there may be more issues as needed.   MEMBERSHIP This committee is charged with the overall responsibility of the local Kiwanis Club membership growth. This is accomplished by seeking prospective members through contacts, friends, and employees of existing Kiwanis Club members. The committee uses both local and national promotional programs as well as local contests and individual member recognition to motivate member participation. It should be noted that the total Club membership is expected to participate in the activity of reaching new members.   MUSIC The Music Committee is responsible for the music at Club meetings. A member of the committee will play the piano, or arrange for a non-Club member to be hired to play, while another member leads the Club in singing. The committee is responsible for choosing appropriate songs to be sung at each meeting. The committee will also provide special music for special occasions and encourage local or instrumental participation by others. All visiting Kiwanians will be welcomed with "Hello Kiwanians". All birthdays will be celebrated on the birthday date set by the Vice President. Special attention should be paid to the lyrics to ensure they are not gender specific.   CLUB FUNCTIONS GOLF The first purpose of this committee is to continue the tradition of the annual Golf Day held in June. The committee will organize, publicize, and motivate the Club and prospective members to an afternoon of fun and fellowship.   The second is to plan and conduct the annual Robbie McEvers Youth Golf Tournament in July.   AWARDS This committee is responsible for annual recognition in the following areas: Distinguished Kiwanian - Someone who has been a member for at least five years and has distinguished himself/herself in Kiwanis endeavors. Kiwanian of the year - This special recognition for outstanding service may be to a member, officer, board member, except the President and Vice President. Special recognitions - service awards to members who have distinguished themselves in one way or other throughout the year. Normally, these awards would be presented during the last month of an administrative year, currently September.   FAMILY AND SPOUSES' NIGHT This committee has two major functions: 1) Plan, organize and conduct at least one Spouses' night program. 2) Plan, organize and conduct the annual Family picnic held in August.   SPIRITUAL AIMS AND BENEVOLENT This committee serves several functions throughout the year.   It will provide for prayer invocations at the weekly meetings. - The committee will provide special spiritual programs at Christmas, Easter, and Thanksgiving. - The committee is responsible for the organization and administration of the annual Prayer Breakfast.   It will consider other ways in which they can inspire, edify and lead both the Club and the community to a higher level of spiritual commitment.   Recognize special circumstances and events in the life of Club members. Examples include if a family member is sick, a member is in the hospital, or there is a death of a member or family member. A card is circulated at the meetings and in the case of a funeral, contact members of the Club for support in attendance. In any case, the committee will inform the membership so that the individual or family can be included in our prayers.   INTERCLUB The main function of the InterClub is to assemble a party of no less than four members for a one visitation per month, visiting the other Clubs in our Division, followed by one or more Clubs outside our Division in order to meet the required 12 visitations per year.   The purpose of this activity is to share with our fellow Kiwanians ideas, experiences, plans, and expertise in order to make stronger bonds of kinship while practicing the creed to which we all subscribe.   PUBLIC RELATIONS The purpose of this committee is to create a public awareness of the purpose, achievements, and value of the Kiwanis Club. The chairperson will work with the officers, board, and committees to assist in promoting, both internally and externally, a positive image of the Club and its work in the community. The committee will utilize the media to promote the Club and its projects, and work with the committees to encourage and inspire. The committee is also responsible for assisting the board and its officers in the preparation of the annual Club directory. This committee is responsible for advertising Club meetings and projects through the use of highway signs, billboards, newspaper, radio and other media as appropriate.   CLUB FINANCES FINANCE Prepare and recommend an annual administrative budget to the Board of Directors   PANCAKE & SAUSAGE DAY The chairperson works closely with the Board of Directors and follows a handbook of information that was prepared by the preceding year's chairpersons that carefully catalogues each area of responsibility. Any updates, revisions and statistics should be recorded and passed onto the next year's chairperson. Since the event is held at the MacMurray dining hall, the date of the event is tied directly to the Monday of the week of spring break of MacMurray College.   PEANUT DAY This committee's sole purpose is to organize and facilitate the Peanut Day fundraiser. This event is tied to the Cruise night in Jacksonville and is usually planned for the fourth Saturday in September, at the end of the administrative year. Kiwanians stand at various street intersections and shopping stores and request donations for small bags of peanuts. The financial recording and collection will be orchestrated with direct involvement of the Finance Committee.   CIVIC SERVICES AGRICULTURE This committee will promote agriculture and the rural community in several different ways. 1. They annually encourage programs and prepare for one Club meeting to held in the rural community. 2. They work with the program committee chairman to provide selected speakers who will promote agriculture. 3. They arrange for a summer meeting during the County Fair.   INTERNATIONAL AFFAIRS Since Kiwanis is a worldwide service organization of men and women who want to improve their communities, the International Committee is concerned with sharing concerns and joys that are worldwide. Though Kiwanis serves in countries around the world, the basic principles of the Clubs are the same. It is the responsibility of the International Committee to maintain contact with Kiwanis International and the local Club.   In the past this has been done in three ways: 1. Providing programs of international flavor, especially when our own Club members travel abroad. 2. Providing forums for public discussion of international concerns. 3. Brief Club on issues of concern at the International and I - I District conventions and provide guidance to the voting delegation.   PUBLIC AND BUSINESS AFFAIRS This committee focuses on the major Club efforts in relation to the community service Club projects. Such projects include the Community Park, Kiwanis Park, the NEEDS committee interface, and other community service requests or needs that will promote public and business affairs. The committee may arrange for Club programs to inform members on questions of public importance of current affairs and any proposed legislation that may affect the community, state, or nation. Although the committee is encouraged to open lines of communication, it will not allow the Club to be used for political purposes, since the Kiwanis Club is not to participate actively in the political candidacy of any person.   YOUTH SERVICES BOYS AND GIRLS The Boys and Girls Committee supports activities and organizations that give support to, sponsor, or are involved with the boys and girls of our community. The committee supports their activities and organizations by means of service projects, financial support, manpower, or recognition of achievement. The Boys and Girls Committee reviews each request for support and gives its recommendation for action to the Board of Directors who in turn approve, disapprove, or alter the request. Requests recommended by the committee are submitted to the Board at the next monthly Board meeting after review of the request is complete.   YOUNG CHILDREN - PRIORITY ONE This committee is responsible for organizing, coordinating, motivating and facilitating the support and involvement of the Club and other committees towards the goals of the Young Children - Priority One program. There is a host of programs which are directed to young children between the ages of prenatal to age 5. There are many ways that the Young Children - Priority One committee can lead the group to direct involvement in service projects that will fulfill the goals of the program. Plan on having at least two special work projects requiring Club volunteer effort and one continuing program requiring ongoing support.   SPONSORED YOUTH The Sponsored Youth Committee was organized for the purpose of providing support for the Kiwanis youth groups at the college, high school, junior high school and grade school levels. This committee works with the Board to establish and maintain Circle K programs on the college level, Key Clubs at the high school level, Builders Clubs at the Junior High level and K-Kids Clubs for grade schoolers. This committee should also encourage Kiwanis youth in other areas of our Division and District in whatever way possible. We have been providing financial support for the Circle K Club at MacMurray, the Jacksonville High School Key Club, the Builders Club at Turner Junior High and the K-Kids Club at the Illinois School for the Deaf.   YOUTH EDUCATION This committee works closely with the schools to encourage, recognize and support career and academic development. Special awards, scholarships, and grants are to be presented to various College, High School and other students and programs. The committee is not limited and will search for other ways to encourage and assist people in gaining a deeper understanding and involvement of business, education, and vocational opportunities available in our community and elsewhere. Specific programs that are the responsibility of the committee to organize and promote are the annual Youth Day, the Academic Excellence Luncheon and Vocational Student of the Month.   The Youth Day event is planned for mid-April. A grade school is contacted, inviting them to join up of a student with a Kiwanian/Circle K person to take to work/school. In the case of Circle K, work with the Sponsored Youth chairperson to coordinate this activity. Plan on presenting the action plan for the program to the Board/Club in March, and get a sign up going late March / early April.   The Academic Excellence Luncheon is planned for early May prior to the end of the school year. From the five local high schools, the top percentage of students and their parents are invited to an inspirational program to honor them. Total students in attendance usually is in the 30-45 range. This is an event that must have press coverage, special food/ setup accommodations, greeters, and overall coordination that will bring to the students and parent the recognition they deserve. Plan on making the plans starting in February/March for an action plan to be presented to the Board at the April board meeting.   The Vocational Student of the Month event is for the months of October through May. The Vocational Director at JHS will send the names of the students to Kiwanis. The name of the student, plus a write-up, needs to be sent to the newspaper by the committee each month. In addition a congratulatory letter needs to be sent to the student. A $50.00 savings bond plus a plaque will be presented to the student at an awards day in May. Letters need to be sent to the students a few weeks before the Awards Luncheon.   OTHER COMMITTEES PRESIDENTIAL ADVISORY COMMITTEE This Ad Hoc Committee serves to advise the president on the full range of Kiwanis activities. It will include the presidential advisor and such others as determined by the President.   PAST PRESIDENTS AND COMMITTEE The immediate past president will continue to serve on the board for one year. In the last month of his/her administration, he\she will report to the past presidents. During the first year as past president he/she will serve as a liaison between the board and the past presidents' committee. The immediate past president becomes chairperson of the Past Presidents Committee after his/her last year on the board.   The committee serves three main purposes: 1. To serve in an advisory capacity to the present administration. 2. To meet annually in September to hear reports on the past administrative year and a plan for the new year from the president-elect. 3. To honor all deceased past presidents.   KIWANIS NOMINATING COMMITTEE The Nominating Committee is composed of at least five Kiwanians appojnted by the president. The committee should meet five to six weeks prior to the scheduled election for the purpose of preparing a slate of candidates. Upon development of a prospective list, the committee members contact candidates to see if they are willing to serve.   The election is to be held no later than the second meeting in April and is conducted by printed ballot. The nominees for each office are announced two weeks prior to the election and nominations from the floor are accepted.   Nominations from the floor are terminated one week before the election so the ballot can be prepared. There is a five year limitation for consecutive service by the Kiwanis secretary and treasurer. It has generally been the custom to have eight candidates from which to elect four members of the Board of Directors.   On occasion there has been more than one candidate nominated for the office of Vice President. The Nominating Committee is answerable directly to the membership and it is not necessary for the slate of nominees to be approved by the Board of Directors